Taxpayer Dollars Deserve Technology Oversight
Governments are under increasing pressure to deliver more with less—while maintaining accountability for every dollar spent. In this climate, Technology Expense Management (TEM) has emerged as a critical lever for cost reduction and operational efficiency.
TEM goes far beyond phone lines. It encompasses:
- SaaS and cloud subscriptions
- Mobile and fixed telecom
- IT hardware and software licensing
- Vendor contracts and service inventories
By bringing visibility and control to these costs, state, local, and municipal agencies can rein in waste, improve governance, and reallocate funds to high-impact programs.
The Challenge: Fragmented IT Spending
Most government IT environments are highly decentralized. Multiple departments procure services independently, with little coordination or ongoing management. This often leads to:
- Duplicate SaaS licenses and unused accounts
- Overlapping telecom contracts
- Shadow IT spend outside of procurement oversight
- Lack of renewal tracking, leading to auto-renewed waste
These issues aren’t just budgetary—they impact service delivery, cybersecurity posture, and long-term modernization efforts.
“Most agencies can reduce IT costs by 15–30% in year one. The hardest part is knowing where to look. That’s where we come in.”
— ReadyNine
The Opportunity: Unified Expense Management
Technology Expense Management brings structure to spending across the full technology stack. With the right tools and governance, agencies can:
- Build a centralized inventory of services and licenses
- Identify redundant or underutilized assets
- Ensure contract and pricing compliance
- Avoid surprise renewals and budget overruns
In many cases, agencies realize 15–30% in cost savings within the first year—without changing their core systems.
The Platform: Visibility, Control, and Confidence
At the core of effective Technology Expense Management is a purpose-built platform that brings clarity to complexity. A TEM platform offers a centralized, intuitive interface that empowers IT and finance teams and provides full transparency into all technology-related spending.
Key features include:
- Visualized Asset Mapping
Easily track and manage all IT assets—SaaS licenses, hardware devices, telecom lines—on a unified dashboard. See who’s using what, where, and when. - Contract Lifecycle Tracking
Stay ahead of key milestones. The platform flags renewal dates, pricing changes, and compliance risks—eliminating surprise costs and ensuring proactive vendor management. - Drill-Down Capability
Every data point is actionable. Users can “double-click” into individual services, users, or contracts to explore detailed billing, usage patterns, and historical changes—no spreadsheets required. - Cross-Departmental Visibility
Whether you’re in IT, procurement, or finance, the platform gives each stakeholder the right level of access and reporting to support smarter decision-making. - Policy and Compliance Alignment
Built with public sector governance in mind, the platform supports audit-ready documentation and reporting aligned to procurement policies and funding compliance (e.g. ARPA, IIJA, state mandates).
In short, it’s not just a cost management tool—it’s an operational command center for your agency’s technology ecosystem.
The Solution: A Partnered, Vendor-Neutral Approach
ReadyNine works with public sector leaders to implement scalable, compliance-aligned TEM programs. Our model includes:
- Cross-departmental audits to uncover hidden spend
- Lifecycle management of services, licenses, and contracts
- Ongoing reporting for leadership, finance, and procurement
- Cost recovery on overcharges and contract errors
Importantly, we maintain vendor neutrality—ensuring recommendations are aligned with your agency’s best interests, not tied to supplier incentives.
The Benefit: Responsible IT Spend, Visible Results
TEM is more than a budgeting tool. It’s a mechanism for restoring public trust in spending technology dollars. When agencies take a proactive stance on technology costs, they:
- Demonstrate fiscal discipline
- Support cross-agency modernization
- Free up budget for citizen services and innovation
With political and constituent pressure rising, Technology Expense Management allows leaders to act decisively and transparently without slashing programs or delaying digital progress.
Ready to Regain Control of Technology Spend?
Start with a no-cost assessment from ReadyNine and discover where your agency can reduce waste, recover costs, and reinvest in what matters most.
👉 Schedule Your Assessment Today
